The evaluator experience is very simple so they can do what they need to do with as little hassle as possible. But, it's always helpful to know what to expect, so we've prepared a quick walkthrough on the technical aspect of evaluating. You can share this walkthrough with your evaluators as a companion to your own rubric and/or guidelines.
Before you begin your evaluations, the program's admin must create your account. If you already have a SmarterSelect user account, you can log in at any time. But it's important to know that evaluators do not create their own accounts. Please communicate with your program admin if you have a question about user account status.
The invitation is received via email and this invitation has a clickable link "Activate Account" that will take you to SmarterSelect to establish your new user account. You will only need to create a new password.
LIST OF ASSIGNED EVALUATIONS
Once your program admin has assigned applications for you to evaluate, they will appear in the My Evaluations table which serves as your home page in SmarterSelect. Your program admin may have customized your table view, so what you see may vary from the example below.
Click Read to review and/or score an application.
Click Print to see and/or print a PDF version of the evaluation.
Click View to read an evaluation after the evaluation deadline.
An evaluation's status is Not Started until it has been opened by you. Once you have begun, the status will change to Reading. Once you complete and submit your evaluation, the status will change to Evaluated. You may save your progress and return later to finish and you may make edits to your evaluations up until the deadline, even if it is completed.
Once you click Read, you will be taken to the application. The evaluation form is integrated with the application so the scoring and/or comment fields are located by the particular information you are evaluating.
All areas for you to complete are found in blue boxes, making them distinct from the application itself.
Click on the right arrow to move to the next evaluation question, or on the left arrow to go back to the last evaluation question.
If your program admin has set up the evaluations so that you may see the scores and comments from other evaluators reviewing the same application, you will see a share icon (three people). Click this icon to see other scores/comments for the field, or click on the share icon in the right-hand navigation to see all fields at once.
ATTACHMENTS AND FILES
Files may be uploaded to the application that you will need to review. There is a file to review if you see a file name next to "Uploaded File".
PDFs and image files can be viewed directly in the application by clicking the eye/view icon.
To download and open all other files for review, click the download cloud icon.
When you have completed your review, click the green Submit button at the end of the evaluation. This will mark the evaluation as Evaluated and help you know what you have left to review.